Family Office Services

Overview

Private wealth rarely arrives in a designed structure. It accumulates through transactions, each sensible at the time, and ends up distributed across holding companies, trusts, investment vehicles and directly held assets in several jurisdictions.

The consequence is administrative rather than financial. Nobody has a single accurate view of what the family owns. Filings are handled by different providers on different calendars. Decisions that require board approval in three entities get taken in one conversation and documented in none. When a bank, an authority or a family member asks a question, assembling the answer takes weeks.

A family office function fixes the coordination rather than the assets. It consolidates the reporting, runs the governance calendar across every entity, and keeps the obligations attaching to each of them current, so that the structure remains defensible and describable.

This is administration and governance. It is not investment management, and we do not select or manage assets.

What is included

• Entity mapping: what exists, who owns it, what it holds and which obligations attach to each
• Consolidated reporting across entities, with a single periodic position statement
• Statutory filings across all Cyprus entities: audited accounts, annual returns, tax and VAT
• Directorships and company secretarial services where required, provided under licence
• Trustee administration where a Cyprus International Trust forms part of the structure
• Governance framework: board calendars, authority limits, decision records across entities
• Banking administration, including mandates, signatories and onboarding for new entities
• Beneficial ownership registers maintained across the structure
• Coordination with the family's investment managers, lawyers and advisers in other jurisdictions
• Periodic structural review as circumstances, residence and family composition change

How Doviandi approaches this

The first deliverable is the map. Before any process changes, we produce an accurate picture of the entities, their ownership, their assets and their obligations. Families are frequently surprised by it, and it is the document everything else is built on.

Governance is run to a calendar. Board meetings, filings, reviews and renewals are scheduled across every entity rather than handled reactively. Most of what goes wrong in multi-entity structures is a missed date rather than a bad decision.

Substance is maintained per entity. Each company in the structure has its own residency position to sustain, and a group where one entity is well governed and four are dormant on paper carries the weakness of the four. The calendar covers all of them.

Confidentiality is structural. Consolidated reporting means one provider holds a complete picture of the family's affairs, which is precisely why the work sits with a licensed firm subject to professional obligations rather than with an informal arrangement.

Related knowledge

Background reading on the questions this service answers:

• Administrative Service Provider on which activities require a licence and what obligations attach to it.
• Why use a Cyprus holding company? on the entity that usually sits at the centre of a family structure.
• Economic Substance on the residency position each entity in the structure has to sustain independently.