Corporate Administration

Overview

Every Cyprus company carries a recurring cycle of obligations. Audited financial statements, regardless of size. An annual return to the Registrar. A corporate tax return. VAT and VIES returns where registered. Payroll and social insurance filings where there are employees. The statutory registers and the beneficial ownership record, kept current.

Individually these are routine. Collectively they are the documentary record of the company's existence, and that record is what gets examined when something is at stake: a tax residency certificate application, a bank's periodic review, a counterparty's due diligence, or a buyer's diligence on a sale.

A pattern of late filings is not just a series of penalties. It is evidence that the company is not being administered from Cyprus, which is the finding the entire structure is built to avoid.

What is included

• Registered office address and receipt of official correspondence
• Company secretarial services, including convening meetings and maintaining the minute book
• Statutory registers: members, directors and secretaries, charges, and beneficial ownership
• Annual return preparation and filing with the Registrar of Companies
• Coordination of the annual audit and filing of audited financial statements
• Corporate income tax return preparation and submission
• VAT and VIES registration and periodic returns where applicable
• Changes to directors, secretaries, shareholders, share capital and articles
• Board support: agendas, papers circulated in advance, and minutes recording deliberation
• Compliance calendar covering every deadline the company carries

How Doviandi approaches this

The calendar runs the engagement. Deadlines are scheduled and tracked rather than handled as they arrive. Almost everything that goes wrong in company administration is a missed date rather than a difficult judgement.

Minutes record deliberation. A minute book of one-line resolutions tells an examiner that decisions were made elsewhere and recorded here. We prepare board papers in advance and minute what was actually considered, because that record is what supports management and control.

Registers are maintained, not reconstructed. Share transfers, director changes and beneficial ownership updates are recorded as they happen. A register assembled retrospectively during a transaction is exactly the finding a buyer's adviser reports on.

We tell clients when something is overdue. That sounds obvious and is frequently absent. A provider who files late without saying so leaves the client to discover it when a certificate is refused.

Related knowledge

Background reading on the questions this service answers:

• Administrative Service Provider on which activities require a licence and what the obligations behind it are.
• Why use an ASP instead of incorporating yourself? on what can and cannot be self-supplied, and what the recurring cycle actually involves.
• Economic Substance on why these records are the evidence base for the residency position rather than a filing exercise.